> ## Documentation Index
> Fetch the complete documentation index at: https://www.docusnap.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Tasks

> Tell derived tasks from manual ones, show planned tasks, and create, edit and complete tasks.

*Tasks* brings together what is still to be done in the subject areas:
measures from *ISMS* and *CVE Analysis*, reviews from document control in
*Docs*, items coming due in *ITAM*, and tasks you create by hand. The item
itself stays in its subject area: an ISMS measure remains an ISMS measure,
even when it appears in this list.

## Derived and Manual Tasks

| | Derived task | Manual task |
| - | - | - |
| Created | in a subject area, without your involvement | by hand, through *Task* in the tab bar |
| *Subject* | the asset, risk, assessment or document it comes from | none |
| Ends | in the subject area it comes from | with *Complete* |
| Editable under *Tasks* | *Status* among the open values, *Priority*, *Description* | all fields |

On a derived task, *Task*, *Visible from*, *Due* and *Assignee* are locked.
These values belong to the subject area that created the task; you change
them there.

<Note>
  The interface does not mark the kind of a task and does not explain the
  locked fields. If an open task has no *Complete* although you have write
  access and the task is not suspended, it is a derived task.
</Note>

### Suspended Tasks

A suspended task counts as open and does not appear in the *Archive*. You can
only view it: all fields are locked, and it cannot be included in a bulk
edit. A callout in the sidebar states the reason. The task becomes open again
once its *Subject* is available again.

## Lists

| List | Contains |
| - | - |
| *My Tasks* | open tasks assigned to you |
| *All Tasks* | all open tasks |
| *Archive* | completed and cancelled tasks |

The key figures above the list refer to the list that is open; under *My
Tasks* they count only your own tasks. The *Archive* has no key figures, and
nothing is created there. How search and filters work together in the list
is described under [Lists and filters](/docs/en/assets/lists).

## Visible From and Planned Tasks

*Visible from* is the day from which a task appears in the lists. If the
field is left empty, the day is derived from *Due* minus a lead time; a task
without *Due* is then visible immediately. *Visible from* must not be later
than *Due*.

Tasks before their *Visible from* date appear only with the *Include Planned*
switch. The switch also applies to the key figures.

<Note>
  *Include Planned* is saved per list. Turning it on under *All Tasks* leaves
  it unchanged under *My Tasks*. If a task is missing from a list, check this
  switch first.
</Note>

## Create and Edit Tasks

Creating, editing, *Complete* and *Reopen* require write access in the
*Tasks* area. Without write access you can only view a task; *Delete*
depends on the delete permission of the area. Roles and permissions are
described under [Users](/docs/en/settings/users).

When you create a task, only *Task* is required. If the new task does not
match the active filter of the list, it does not appear there.

<Note>
  The *Description* is saved after the task. If only that part fails, the task
  is still created, and a warning says so. Add the description through *Edit*
  instead of creating the task a second time.
</Note>

A completed or cancelled task cannot be edited. You bring a manual task back
from the *Archive* with *Reopen*; a derived task is reopened only by its
subject area.

If the person assigned to a manual task can no longer be assigned, for
example because they were deactivated, *Assignee* is empty when you edit the
task. *Assignee* offers only active users.

### Change Several Tasks

*Edit Multiple* is available from two selected tasks and changes *Status*,
*Priority*, *Assignee* and *Due*. If one of the selected tasks is derived,
only *Priority* remains. *Complete*, *Reopen* and *Delete* also work on a
single selected task through the selection.

*Delete* is possible for every task, including a derived one.

## Subject and Journal

The *Subject* opens the asset, risk, assessment or document of the task in a
new tab; for an ISMS or ITAM task, directly on the matching tab of the detail
page. If it is deleted or unreachable, the *Subject* is not a link; an
information icon states the reason. The *Journal* in the sidebar shows the
changes to the task.

## Related

How search and filters work together in a list is described under
[Lists and filters](/docs/en/assets/lists). Which permissions a role includes is
described under [Users](/docs/en/settings/users).


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