What's New - 2017 June

How to Specify Additional Information and Attachments

Docusnap lets you create additional information that can be stored as comments, contract or financial records, or as tasks.

Previously, additional information was restricted to comments recorded for a system. These could be exported along with the corresponding datasheets.

The current Docusnap version allows you to include any additional information when creating a datasheet.

Moreover, now you cannot only export the additional information itself, but also any attachments stored with them. These attachments are stored inthe Docusnap documentation path, together with the datasheet.

The screenshot below shows the Documentation module options where you can select the desired additional data items:

Preselecting additional information for export

This selection of additional information items is not only possible in the Options dialog, but also in the datasheet creation wizard:

Selecting additional information in the wizard

After creating the datasheet, you can access this information from within Docusnap or by browsing to the documentation path. When you open such a datasheet in Docusnap, the exported attachments will also be displayed in the tree:

Opening the datasheet in Docusnap

Opening the datasheet from the documentation path

IMPORTANT:

If you later want to export additional information within datasheets, you must select the desired option while creating the additional information item:

Selecting one of the Show in Reports options


How to Select a Snapshot and Create a Comparison Report in Docusnap Web

Docusnap allows you to save various snapshots of a system in your database. Each snapshot reflects the status at the time the related inventory was performed. By default, the system saves four snapshots in the database. You can open these snapshots from the tree structure and create a comparison report that compares the inventory information of two inventories for the same system:

Selecting snapshots and creating a comparison report in Docusnap

Selecting snapshots and creating a comparison report was previously not possible in Docusnap Web. With the current version, this feature was added to Docusnap Web.

When you now access the data for a system in Docusnap Web, the overview pane shows a combination box where you can select the desired snapshot. Next to the combination field, the icon for creating comparison reports is located:

Selecting a snapshot for comparison in Docusnap Web


How to Use Filters in IT Concepts

In the IT Concepts module, you can add data elements for the data collected during an inventory process. In some cases, you might find that the amount of data selected is too huge for this purpose. Here, filters come in that you can apply in order to limit the data selection.

Adding a data element in IT concepts

In the screenshot above, “General” information was added for a Windows Server. You can filter this data element by restricting the data listed here to the operating system and the serial number of the system. To set such a filter, proceed as follows:

– Right-click the data element and click “Properties”.
– Select the desired filter under “Options”.
– Enter the desired information below “Description”, separating the fields by commas.
– As you can see in the following screenshot, it is possible to use placeholders.

Adding a filter in Docusnap


ADS Computers – New Meta Object in the Tree Structure

The new Docusnap version sees the introduction of a new meta object in the tree structure below ADS. This meta object lists all computer objects determined by the Active Directory inventory.

This means that you can see all computer objects that have been created in your Active Directory at a glance.

Besides the meta object, there is also a new report that contains the relevant inventory data.

New meta object ADS Computers is now available in the Tree Structure

The report ADS Computers Datasheet contains the relevant intenvory data