What's New - 2017 November

Overview New Reports

GDPR (General Data Protection Regulation) – Checklists

The reports on the Company (tenant) level have been subdivided into a Management and a GDPR section. We prepared existing information from Docusnap and used them to create checklists that will help you with evaluating your IT according to GDPR criteria.

The following checklists are now available as reports:

– GDPR AD User – disabled user accounts of this company
– GDPR Exchange Mailboxes – disabled mailboxes of a particular company
– GDPR Exchange Distribution Groups – distribution groups of a particular company
– GDPR Shares – all shares of a particular company
– GDPR Server – all domain controllers and member servers of a particular company
– GDPR Software – installed software on all Windows systems of a particular company

“User System Assignment“ Report

As requested by many users, this report is no longer an option, but has become a standard report. If an employee received any assets (such as a mobile phone, a projector, notebooks, …) and this was recorded in Docusnap, the “User System Assignment” report will provide a full list of all assigned assets per ADS user.

There are two variants of this report under “Management” on the Company level.

The HowTo document, which contains a detailed description on how to use this feature, can be found here: Docusnap – User System Assignment Reports

“Docusnap Permissions” Report

Thanks to the user/roles concept of Docusnap, it is possible to grant permissions in an extremely granular way. Using the new “Docusnap Permissions” report, located on the Overview level, you can now output part or all granted permissions from the Docusnap user management.
The HowTo document, which contains a detailed description on how to use this feature, can be found here: Docusnap X – User Management

Docusnap – IT Concept

With our November release, we are proud to publish a revised version of the IT Concept module. Besides the technical improvements, which dramatically increase the stability and performance of the application, we introduced technical changes and optimized the user experience.

Starting with this version of Docusnap X, concepts are now an integral part of the database that is used for this application. When you update your system, existing concepts will be detected and migrated into the database. The concept files existing in the file system will no longer be used, but they remain in the file system.

IT Concept – Saving and Restoring

Moving the IT concepts to the database facilitated the development of new features. For example, Docusnap will create a snapshot of the concept and store it in the database each time you select “Save”. Thanks to the intuitive user interface, it is easy to change between the saved versions. The number of snapshots can be chosen freely.

IT Concepts – Compositions

The new “Composition” feature allows you to combine previously created IT concepts into a parent concept. For this purpose, numbering, headers and footers as well as the table of contents will be adjusted automatically.

IT Concepts – Cloning Feature

Besides the known versioning feature for concepts, it is now possible to create a copy of an existing concept. For this purpose, use the “Clone Concept” feature available for the concepts of each company.

Docusnap Connect

Many users already adopted Docusnap Connect as their “universal interface”. With the new Docusnap Connect version, we introduced substantial enhancements and completely new features.

The HowTo document, which contains a detailed description on how to use this feature, can be found here: CSV Import, Docusnap Connect

Connect 100%

In previous versions, not all objects existing in the hierarchy could be leveraged. For example, it was not possible to display the members of an ADS group when using Connect. Now, you can select any desired object in the tree and display its data via Connect. This means that it is no longer problematic to output user-created assets.

Data Views and Static Fields

You can now reference data views you created previously and use them in Docusnap Connect packages. In addition, it is possible to add static fields with predefined values to the package definition and output them as desired.

Docusnap Server

Since the introduction of Docusnap Discovery Service (DDS), Docusnap is capable of collecting data worldwide and storing them in a central database. Due to the global use of DDS, managing scheduled jobs has become a very complex task.

In order to make scheduling easier now, three scheduling options are selectable:
– DDS Time Zone – the time stored with the job corresponds to the time zone of the DDS system.
– Server Time Zone – the time stored with the job corresponds to the time zone of the Docusnap server.
– UTC Time – the time stored with the job corresponds to UTC time.

Moreover, the DDS time zones are now visible to the Docusnap administrator. Information on the last and next executions considers the time zone setting defined for the job.

Other Technical Innovations

New Linux SSH Library

From now on, we use the OpenSSH protocol. Existing jobs will continue to work with the RSA key that was entered during the initial configuration. We will soon provide a link here to a technical document that describes the technical changes and the required user procedures.
The HowTo document, which contains a detailed description on how to use this feature, can be found here: Linux Inventory Using RSA Key Authentication

Extended Database Import / Export

Users of the Docusnap X Ultimate Version can transfer the contents of a particular Docusnap X database into another Docusnap X database. The SQL versions of the source and target databases can be different.

It is now possible to transfer the following data:

– Location types
– Server roles
– Diagram types
– SNMP types
– Management tools
– Definitions of notifications
– MAC filters
– Additional tools
– Software search
– Types of additional information

IPv6 Information in the User Interface and in Reports

We collect IPv6 information from systems and pass this data to the user interface and to reports that focus on IP information.

Resilient File System (ReFS)

It is generally possible to select NTFS permissions of ReFS volumes in Docusnap. Windows scans now recognize ReFS drives and display them correctly.