Last updated: December 1, 2021
Particularly in the case of special or very expensive systems, it is not just a matter of licensing these devices correctly. In most cases, there are other subtleties to consider when it comes to servers or network components.
Large IT systems with several servers can make a big dent in a company’s budget. That’s why companies tend not to incur the costs all at once at the beginning of the investment, but instead opt to lease the equipment.
The advantage of this is that a real chunk of money does not have to be invested all at once and this capital can be used elsewhere. On the other hand, it also increases the administrative effort, because every lease includes a leasing contract with a predefined term.
In the dreams of every IT manager, the new acquisition goes like this: All data from the old systems is backed up, then all the old equipment is disposed of at the same time, the new equipment is delivered at the same time, and all the new systems start their exciting careers in a sparkling clean IT department on the same day.
Hello, wake up!
The reality is different. Unless a Bill Gates is launching a new company and has all the equipment retooled at once by a deadline, such a dream usually remains one.
IT grows, sometimes more, sometimes less. And systems are often acquired or replaced on different dates. To make a long story short, the terms of warranties, maintenance and leasing contracts naturally differ from one another.
And if these different terms are not properly assigned to the systems, once they expire, nasty surprises can quickly arise.
Docusnap helps
To avoid this, we at Docusnap put an end to it, in a particularly ingenious way. We can attach maintenance and leasing contracts directly to the right systems as additional information. Thus, all relevant information about the system, the network and all other devices including these contracts are always centrally available in Docusnap.
Moreover, this information can be quickly retrieved at any time without having to work through thick binders and other information on slips of paper and contracts.
We’ll show you how easy it is to add such information to your systems in our short video.
Docusnap doesn’t just manage additional information, though. With this comprehensive documentation and inventory solution, you have countless options for seamlessly recording and evaluating your IT systems. Docusnap even automatically keeps all data up to date.
Curious about Docusnap? Try Docusnap without obligation for 30 days. And because we want you to experience the full potential of the software, we offer you our full professional support even during the free trial period.