Last updated: December 1, 2021
Anyone who works in the IT department knows that no changes or work make sense without careful planning. And anyone who has ever done careful planning also knows that it is not possible without an up-to-date and comprehensive overview of IT. Documentation and inventory software such as Docusnap cannot be weighed in gold with this, and also allows for a very detailed and granular listing of what we are looking for.
Changes in IT or in the network are not always a major project. Since both the number of devices and the network itself are constantly growing or changing, individual components also reach their age and/or performance limits at different times and should be replaced.
In the case of peripherals such as printers, this can be done fairly easily and usually quickly. Even if one should not underestimate the configuration work and the setup at the various workstations, such a replacement does not present anyone with unsolvable problems. After all, in an emergency, urgent prints can be diverted to another printer.
The process is not quite as trivial if you want to replace a server. Whether it is because the hardware underneath has reached its retirement age or simply because the software version is being exchanged for a new one. An unorganized exchange can quickly disrupt entire departments, if not the entire company, or even put it out of action completely. In many cases, it is not even the hardware to be replaced that causes the major problems, but rather the servers used on it. And these especially with the server roles running there.
For years, modern hardware has enabled the use of many virtual servers running on one machine. This also results in the freedom to assign different tasks (server roles, role services and features) to different servers. The sense of offloading individual servers and distributing roles to other servers can quickly become a downfall.
The “Who’s Who” in the server area
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If the tasks on the network are not neatly documented, an existing service (such as DHCP, DNS or an overlooked FTP server) can quickly be turned off. A disabled DNS service becomes noticeable very quickly, the missing DHCP service only after network devices can no longer register on the network. And by the time you notice a missing FTP server, which may be used infrequently, you may have already had a few complaints from customers or employees.
To avoid getting into this situation, it’s a good idea to use Docusnap. This is because not only the comprehensive inventory comes in handy, but also the reports already prepared for exactly these cases, which are delivered with Docusnap by default.
In our short video we show how easy and clearly you can get all information about all server roles with Docusnap.
As you can see, it’s no big deal for Docusnap to deliver the server roles in a very clear form and most importantly with the most up-to-date information. And if you want to know where Docusnap can help you with even more tedious work by default, follow our blog.
PS: Did you know that you can also try Docusnap for free? Just get into the world of automated documentation and inventory and use the time gained for other important things.