IT Documentation - The Blog

Humans are an IT security risk

April 22, 2021

Anyone who hears the word security risks in connection with IT naturally immediately thinks of dangers such as viruses, Trojans, phishing e-mails, hackers and incomplete operating systems and programs. And not without good reason, of course. Maintaining and securing IT from hostile attacks of all kinds has increased dramatically in recent years. Vulnerabilities are being publicized across the planet at lightning speed and are also being exploited in a targeted manner. Securing the points of damage by the internal IT department often takes up a considerable amount of the available time. The right measures do not always happen at the right time. Usually too late rather than too early. And most of the time, the implementation then happens with hectic rather than sensible planning.
Where people and machines meet, changes happen. Above all, unplanned and undocumented changes to the IT structure, whether in the server area, network components or the hasty replacement of old clients with new ones, are the next self-inflicted stumbling blocks of the future. Above all, there is no way to get a complete overview within a reasonable time of what has changed in recent years, why these changes were necessary and, most importantly, what the status and inventory of current IT looks like. As a rule, the complexity of technology increases over the years and quickly one is no longer able to keep all the details in mind. Yes, the human factor is indeed a big factor when it comes to security risks.

IT documentation

Many of these reasons make the call for comprehensive and, above all, complete IT documentation ever louder.
However, it is not enough to document only the one-time status. Networks are constantly changing, components and their configurations are repeatedly adapted or replaced during their regular service life. As a result of these constant changes, IT documentation must also constantly adapt to the current circumstances. If new equipment or additional network segments do not appear in the documentation, the information is basically worthless.
The problem becomes even more concrete when it comes to emergency manuals or network maps that have not been updated. Or with information that is needed outside the IT department, for example, in the management. With every change, this information must be adapted to the new status.

Using automated documentation and inventory software such as Docusnap, IT concepts can not only be perfectly planned and implemented. It is also a completely automated way to keep documentation, emergency manuals and network maps up to date without keeping the entire IT team on the go around the clock.
Using careful scanning methods, Docusnap scans your entire network, retrieves the latest data at regular intervals, and thus maintains IT documentation in the background. Not only emergency manuals or network maps benefit from unprecedented up-to-dateness. Information requested by management or the finance department is also available in no time at all with the latest data by means of prefabricated or custom reports.

People are still superior to machines and programs today. However, for routine and repetitive tasks, machine automation has great advantages. Among other things, programs don’t get bored, don’t fiddle with cell phones, and always deliver the same quality. With humans, the results are not infrequently dependent on the workload, the state of the day and what happened the day before.

One always works

Docusnap does not sleep, does not get sick, and does not take a vacation. And even on Mondays, Docusnap performs reliably from the first minute. With Docusnap, you simply eliminate many sources of error for seamless documentation. There is no forgetting of entries and also changes are immediately and automatically recorded in the internal database.
If you, too, want to use complete and automated documentation that you can rely on at all times, you should rely on Docusnap in the future. Because with it, difficult tasks such as inventory, the creation of emergency manuals and much more become child’s play.