Platform

Manage IT assets across their entire lifecycle

From procurement to disposal: ownership, costs and contracts in one system.

Free trial, no installation required

Asset overviewLifecycle status and cost allocation

AI-Powered Analysis

Identify renewal needs and savings potential

Docusnap analyses the age, lifecycle status and cost trajectory of your IT assets and turns them into actionable recommendations.

Which servers are running at the Munich site?

42 servers at the Munich site, 31 of them virtual on four hosts.

Which Windows servers are out of support?

Seven servers run Windows Server 2012 R2, support ended in October 2023.

Who has access to the finance share?

18 accounts across three groups, four of them with full access.

Which systems have had no update for 30 days?

96 clients and five servers have had no update for more than 30 days.

Where is SQL Server 2016 still running?

Four instances on three servers, two of them holding ERP databases.

Suggestions

Show me every device on my network.

Who has access to which shares?

How do I keep my IT documentation up to date?

Create an emergency handbook for me.

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Ask your IT documentation …

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Governance and Control

Clear ownership, structured processes

Every IT asset in Docusnap has a defined status, an owner and traceable next steps.

Assign ownership

Every asset has an owner, a location and a cost centre. Every device has a documented whereabouts and clear accountability.

Check data quality

Docusnap checks the quality of your asset data and surfaces gaps. Missing assignments, outdated entries and incomplete master data become visible.

Create and assign tasks

Maintenance, returns, contract renewals: deadlines and intervals become tasks with assigned owners. Contracts do not expire unnoticed and maintenance stays on schedule.

Central Data Hub

Hardware, software and contracts in one place

Docusnap brings all asset types together in one system: physical hardware, software licences and active contracts. Receipts and contract documents are attached directly to the respective asset, not stored in a separate filing system.

This makes you audit-ready at any time, without having to piece together information from multiple sources. When an auditor asks which contracts belong to a specific device, the answer is only a few clicks away.

Asset detail viewContract and receipt

Financial Transparency

Capture and allocate IT costs in full

Docusnap captures every cost item for an IT asset in one place: procurement, maintenance, licences and depreciation. This lets you plan your budget based on actual costs per device, department and location, not on a lump sum.

Cost reportMonthly trend by cost centre

Complete cost capture

Procurement costs, ongoing maintenance, licence fees and depreciation per asset. No line item gets lost.

Flexible cost allocation

Costs can be distributed across devices, users, departments and locations. The allocation adapts to your cost centre structure.

Month-by-month reporting

Cost trends by month, device and cost centre. Period-accurate figures that match your controlling cycle, with no rework in Excel.

Integration

Open interfaces for your existing processes

Docusnap fits into your existing system landscape. Asset data flows to where it is needed.

REST API

Read and write data programmatically. For connecting to ITSM, ERP and BI systems.

Export

Standardised reports in the formats your controlling and management teams expect.

MCP

Feed Docusnap data into AI-powered workflows via the Model Context Protocol.

Frequently asked questions about IT asset management in Docusnap

What types of assets can Docusnap manage?

Docusnap manages physical hardware (servers, clients, network devices), software licences and contracts. Every asset is assigned to an owner, a location and a cost centre. Assets can be captured automatically through the built-in inventory or entered manually.

How does IT asset management in Docusnap differ from a CMDB?

A CMDB maps dependencies between configuration items, primarily for change and incident management. Docusnap adds the financial and organisational context: costs, contracts, lifecycle status and ownership per asset. The two perspectives complement rather than replace each other.

Can Docusnap integrate with existing ITSM or ERP systems?

Yes. Docusnap provides a REST API for programmatic data exchange, standardised export formats and the Model Context Protocol (MCP). This allows asset data to flow into existing systems without manual steps.

How are IT costs distributed across departments and locations?

Every cost item (procurement, maintenance, licences, depreciation) is recorded against the asset. Allocation to cost centres, departments and locations is flexibly configurable. Reporting is available by month and can be filtered across any dimension.

What exactly do the AI-powered recommendations do?

Docusnap analyses the age, lifecycle status and cost trajectory of your assets and generates specific recommendations: renewal, consolidation or savings potential. The goal is data-driven preparation of investment decisions, not automatic execution.

Make your IT assets transparent and manageable

Try Docusnap for free and see the transparency your IT asset management gains.

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