SmartDocs
Create, control, and release IT documents
Create, version, and release policies and concepts where your IT landscape is documented.
Controlled documents for audit requirements, without a separate DMS.
Features
What SmartDocs does
SmartDocs covers the lifecycle of structured IT documents: from creation through review to auditable release. Everything stays in one platform, not scattered across file shares and email threads.
Create structured documents
Build policies, security concepts, and operations manuals in a consistent structure. Every document follows the same layout, regardless of who creates it.
Control and release
Each document can follow a defined approval workflow. Who reviewed and who approved is documented with a timestamp. That is exactly the question an audit asks.
Versioning with visual diff
Every edit creates a new version. The visual comparison shows what actually changed between two revisions. Major versions mark substantial updates, minor versions mark corrections.
Signed PDF export
Generate a PDF from the approved revision that is verifiably linked to that revision. Auditors and clients can see that the document originates from the current, approved state.
Process
From draft to approved document
You can optionally activate document control for each document. Once activated, the document always follows defined steps throughout its lifecycle.
Platform advantage
Policies alongside assets, risks, and measures
The security policy defines who may access which systems. The permission analysis in Docusnap shows whether reality matches. In SmartDocs, policies sit right where the IT landscape is inventoried.
That makes a separate document management system for IT policies unnecessary. No file share with version numbers in the filename, no wiki without an approval process. What audits require in terms of controlled documentation, Docusnap365 provides within the platform. The approved revision is always distinguishable from the draft, and no one accidentally works with an outdated version.
Try document control yourself
Try Docusnap365 and create your first controlled document.
Full feature set, no credit card.